Rental Application Form

Please complete the rental application below if you are interested in leasing one of our one or two bedroom luxury apartments. Each co-applicant and each occupant 18 years of age or older must submit separate rental applications. You can also download the rental application form, and our rental criteria form, print, complete and mail to our office or bring with you when you visit. Note that a valid photo ID will be required prior to move-in.

Personal Information

mm/dd/yyyy format
mm/dd/yyyy format
Resident Alien?
Are you currently in the military or military reserve?
Are you a U.S. Citizen?

Current Address (If at current address less than three years, provide Prior Address information)


Prior Address


Current Employment Details (If at current employer less than two years, provide Prior Employment Details)

Income Per
If per hour, number of hours a week

Prior Employment Details

Income Per
If per hour, number of hours a week

Other Information

mm/dd/yyyy format
mm/dd/yyyy format

Additional Occupants

Date of Birth
Social Security Number

Occupant 1


Occupant 2


Occupant 3


Emergency Contact Information

Pet Information

I/we currently have pets

Pet 1


Pet 2


Vehicle Information



Rental/Criminal History

Application Fee

A $60 application fee is required to process your application, $100.00 reservation fee is required to reserve an apartment (both are not required to process application). You may pay this fee now online via secure credit card payment, you can mail your payment in with the application or you can pay in person, via major credit card, check or money order.

Please choose a payment option

Billing Information

Credit Card Information

The Secure code is the 3 digit value printed on the signature panel located on the back of your card. It is the last 3 numbers in that area.

Whats This?

Payment Information


Application Agreement

Reservation Fee (non-refundable)
The fee to reserve a particular apartment home. There is one administrative fee per household. The reservation fee is refundable within 72 hours of payment or if the application is denied. If any false information is provided on the application, the reservation fee is not refundable regardless of application results.

Application Fee (non-refundable)
The fee to process your application, including credit and criminal background checks. It is non-refundable. Each applicant (including spouses and persons 18 years of age or older) must submit separate application fees.

Security Deposit (may or may not be refundable)
The security deposit is due within 7 days of application approval or by your move in date, whichever is sooner. If you withdraw your application within 72 hours of submission, we will refund your security deposit. After 72 hours, your security deposit is non-refundable.

Processing Time
Most applications are processed within 72 hours, excluding weekends and holidays.

You or one of your co-applicants will be notified by our office after the applications for all persons are processed of our decision to accept or deny residency in our community. Our notification to any one applicant is the same as if we have notified all. We may notify you or another applicant by telephone, e-mail, fax or mail.

We will notify you or any of your co-applicant(s) of our approval of your application approximately 72 hours after receipt of your completed application(s). Applicants who do not take possession of the apartment within one week of the scheduled move-in date will forfeit both apartment and security deposits.

We will send you and any co-applicant(s) a letter of non-approval within 10 days from the date you submit your completed application. The letter will indicate the name and contact information for the credit agency that is used to evaluate your application.

You declare that your statements on both sides of this application are true and complete. You authorize us to verify same through any means. If you fail to answer any questions or give false information, we may reject the application and retain all application fees and deposits as liquidated damages for our time and expense, and terminate your right of occupancy. Giving false information may be a serious criminal offense. In lawsuits relating to the application or Rental Agreement, the prevailing party may recover all attorney fee’s and litigation costs from the losing party. At any time, we may furnish information to consumer reporting agencies and other rental housing owners regarding your performance of your legal obligations, including both favorable and unfavorable information about your compliance with the Rental Agreement, the rules and financial obligations.

Fair Housing
Landlord adheres to the federal Fair Housing Act which stipulates that it is illegal to discriminate against any person in housing practices because of race, color, religion, sex, national origin, disability or familial status. All requirements of the Fair Housing Act and all other federal, state and local laws pertaining to civil rights of the Community's applicants and residents will be followed during all leasing and management activities of the Community.

New Applicant Qualifications

If Application is Declined

If the application is declined, you will be notified in writing and the application fee will be retained. If your application is declined, you will be given the name, address and telephone number of the consumer reporting agencies that provided the information to us. If your apartment was held for more than 72 hours because you failed to provide essential application information vital to application processing, your reservation fee will not be refunded. If you are declined for unsatisfactory credit you can obtain a copy of the credit report from the agency, correct any erroneous information that may be on the report and submit a new application to the community for further consideration.

If Application is Accepted or Accepted with Conditions

If the application is accepted with conditions, you will be required to pay a deposit to become a resident at Oak Ridge. You may have the option of securing a co-signer. If that option is presented to you, the cosigner must qualify independently without any information from your application.

If Application is Cancelled

If for any reason you withdraw an application or notify us that you’ve changed your mind about renting the apartment within 72 hours of application your reservation fee will be returned to you. If for any reason you withdraw an approved or approved with conditions application or notify us that you’ve changed your mind about renting the apartment more than 72 hours after submitting your application, we will retain all reservation fees as liquidated damages and the parties will then have no further obligation to each other.

Once the application approval process has begun, application fees are not refundable.

Rental Criteria:

Identity and Age Verification

United States Government issued photo identification will need to be presented by all applicants. All applicants must be at least 18 years of age to apply. Each applicant over the age of 18 must have a valid and verifiable social security number in order to process the credit and criminal background checks required properly.

Income Verification

Verification of income is required. Acceptable forms of verification are your two most recent pay stubs, a recent bank statement or an official letter of acceptance/employment from your employer. If we are unable to verify your income or your income is contrary to your application, your application will be denied. You are required to gross three (3) times the monthly market rent of your apartment.

Rental History

Rental history, when available, will be verified and may adversely affect your application approval if not satisfactory.

Occupancy Standards

One bedroom – No more than two occupants; Two bedrooms – No more than four occupants. This includes children.

Scoring of Your Credit Report

Your consumer credit report contains information about you and your credit history such as bill payment, the number of accounts that you have paid late, collection actions, outstanding debt, and the age of your accounts. This information will be a determining factor in your application decision. Medical bills will not negatively affect your application.

Criminal Background Check

A criminal background search will be conducted on each leaseholder and occupant over the age of 18. Any felony conviction on any submitted background check will result in denial of the application. In addition, if the criminal background search reveals past criminal behavior, which is contrary to your rental application, acceptance of your application will be withdrawn and all fees will be retained.

Falsification of any information provided on the application will automatically deny your right to residency and all fees paid will be retained.

Your Scheduled Move-In Date

Applicant(s) agrees that rental payment will commence on the lease begin date noted on the Resident Information form. Any fees or deposits due must be paid prior to signing the lease agreement. If deposits are paid on the date of move in, they must be paid in certified funds. Personal check will only be accepted for deposit payment if paid at least 10 business days prior to move in. Should the apartment home reserved not be available on the agreed-upon move-in date and a rescheduled date or a replacement apartment is not available, the reservation fee will be refunded within thirty days.

Equal Housing Opportunity

Oak Ridge at Pelham Apartments adhere to the Fair Housing Law (Title VIII of the Civil Rights Act of 1968) which stipulates that it is illegal to discriminate against any person in housing practices on the basis of race, color, religion, sex, national origin, disability, or familial status.

All applicants, roommates and guarantors (if applicable) must agree to the following by signing this form.

I hereby consent to allow Oak Ridge at Pelham Apartments to obtain and verify my credit information and criminal background for the purpose of determining whether or not to lease an apartment to me. I understand that should I lease an apartment, Oak Ridge at Pelham Apartments shall have a continuing right to review my payment history and occupancy history for account review purposes.

I hereby affirm that I have read and reviewed a copy of the Rental Criteria Form and the application.